Spoken
Transcription for Demanding and Confidential Legal Materials
We accurately transcribe recordings related to law firm assignments, dispute resolution, arbitration proceedings and internal investigations. We handle all materials securely and deliver the transcripts according to the agreed schedule – even when volumes are large and deadlines are tight.
Trusted by thousands of satisfied clients
Legal transcription
A reliable partner for legal work
In legal work, transcription is more than simply converting speech into text. The content of hearings, interviews and other recordings may be highly relevant to the matter at hand, and the material is often extremely confidential.
Spoken supports law firms and other organisations working with legal materials when accurate and secure transcription is required within an agreed schedule.
We can handle both individual recordings and extensive projects lasting weeks or months, including assignments where new material is produced continuously.
Who do we serve and what do we transcribe?
For organisations working with legal matters
Our service is designed for organisations that handle legally significant and confidential audio and video materials.
Law firms
We transcribe hearings, interviews, negotiations and other audio and video materials related to legal assignments.
Arbitration and dispute resolution
When accurate written records of hearings are needed quickly for analysis, case preparation or closing submissions.
Internal investigations and reviews
Systematic transcription of interview materials makes it easier to process, compare and analyse large volumes of information.
Corporate legal departments
For legal reviews, compliance projects and other legal work involving interviews, meetings, hearings or other recorded material.
Legal transcription use cases
For a wide range of legal situations
We transcribe different types of legal material according to the agreed level of detail, format and delivery schedule.
Hearings and witness testimony
We convert recorded hearings into clear written transcripts with the agreed level of detail and timestamping.
Arbitration proceedings
When required, we reserve dedicated production capacity for the proceedings and deliver transcripts continuously as the matter progresses.
Interviews and internal investigations
We accurately and confidentially transcribe interviews related to investigations, reviews and other legal matters.
Litigation and disputes
Transcription supports the review, analysis and effective use of recorded material in legal work.
Meetings and negotiations
We can also transcribe legally significant meetings, negotiations and other discussions.
Large volumes of material
When recordings amount to tens or hundreds of hours, we plan production and deliveries around the project schedule.
Why Spoken?
When accuracy, confidentiality and reliable delivery matter
Accurate transcripts
Individual words and expressions may be significant in legal material. Our service is designed for situations where automatically generated raw text is not sufficient.
Confidential handling
We handle materials confidentially and with GDPR requirements in mind. Access is restricted to people who require the material for their work.
Capacity for large projects
We can build a dedicated transcription team for your project and scale production according to material volumes and deadlines.
Fast delivery
We plan the delivery schedule according to the needs of your project and can deliver completed transcripts continuously as the project progresses.
Flexible service model
The service can be arranged as an individual assignment or a long-term project without unnecessary administrative work.
Dedicated contact person
Your dedicated contact person is responsible for coordinating the assignment and ensuring that agreed schedules are followed.
How our service works
A clear process from material to delivery
Tell us about your organisation's needs
Tell us about the amount of material, its intended use, language, schedule and any specific requirements.
We agree on the delivery model
We define the level of transcription, speaker labels, timestamps, delivery schedule and other project-specific practices.
Send the material securely
Material can be sent through Spoken's secure file upload service or, for larger projects, through another agreed delivery method.
We transcribe and deliver
Completed transcripts are delivered in the agreed format and within the agreed schedule. For long-term projects, deliveries can be made continuously in batches.
Large volumes and tight deadlines
Production can be planned around your project schedule
The final amount of material in a legal project is not always known in advance. During arbitration proceedings or an investigation, hearings and interviews may generate several hours of new recorded material each day.
Spoken's production capacity can be planned for this in advance, before the project begins.
- We reserve the required transcription capacity for your project
- We can receive new material daily
- Work can begin as soon as recordings become available
- Completed transcripts can be delivered continuously
- Capacity can be increased as project requirements change
- Expedited delivery can be agreed for urgent situations
Data security and confidentiality
Secure handling of sensitive materials
Legal material often contains personal data, trade secrets and other highly confidential information. Secure handling of material is therefore an essential part of our service.
- Materials are handled confidentially
- Access rights are restricted according to work responsibilities
- Our personnel are bound by confidentiality obligations
- Personal data is processed with GDPR requirements in mind
- Retention and deletion practices can be agreed on a project-specific basis
- Separate confidentiality or data processing agreements can be concluded when required
If your organisation has specific data security or information management requirements, we will review them with you before the project begins.
Project-specific delivery
Legal transcription tailored to its intended use
Not all legal material needs to be transcribed in the same way. We agree on the working practices before the assignment begins so that the final transcript supports its intended use as effectively as possible.
For larger assignments, common practices are defined before the first materials are processed to ensure consistent results throughout the project.
Do you need a transcription partner for a legal project?
We transcribe both individual recordings and materials from extensive, long-term projects. Tell us about your project, estimated volume of material and schedule, and we will recommend a suitable delivery model.
Frequently asked questions
Legal transcription
How quickly can legal transcripts be delivered?
Delivery time depends on the amount of material and the requirements of the project. Individual recordings can often be delivered within a few business days. For larger projects, we agree on a continuous delivery model and reserve the required capacity in advance.
Can you transcribe several hours of material per day?
Yes. For large projects, we can build a dedicated production team whose capacity is planned according to the expected volume of material and the required delivery schedule.
Is the service only intended for law firms?
No. The service is also suitable for corporate legal departments, investigation and compliance teams, and other organisations handling legally significant or confidential audio and video materials.
Can we define the transcription format ourselves?
Yes. We can agree on speaker labels, timestamps, the level of transcription and other project-specific practices.
How do you handle confidential material?
Material is handled confidentially, and access is restricted to people who require it to carry out the assignment. Where required, we can separately agree on confidentiality, data processing, retention and deletion practices.
Can you handle transcription throughout a long-term arbitration proceeding?
Yes. We can plan production around the hearing schedule and receive, transcribe and deliver new material continuously throughout the proceedings.
